BEAT Policies

 BEAT Casting & Audition Policy

BEAT is committed to creating an environment that fosters both growth and an enjoyable experience for participants in all BEAT programs. To this end, BEAT acting workshops that require an audition also include an audition preparation workshop. The goal is for participants to approach auditions as a positive, learning experience. 

Nonetheless, we realize auditions are hard. It takes courage to put yourself on the line and to risk what may feel like rejection if you don’t get one of your preferred roles. 

Because it is impossible for everyone to be cast in one of their favorite parts, casting decisions may occasionally, and very understandably, greet some participants with an initial feeling of disappointment. However, once the workshop begins taking shape, students who are open to discovering how directors are knitting each student’s unique talents and traits together into a team, will experience such reservations naturally being replaced by the joys of learning and contributing. 

The following guidelines will help students and their parents know just what they can expect from BEAT before and after a cast list has been posted, and what, in turn, BEAT expects of them. 

What BEAT will do

1.       Give every actor a fair opportunity. BEAT strives to provide as many actors as possible with the chance to personally stretch as both a performer and as a team member in a way that will also help the entire cast achieve the artistic vision of the production’s directing team. This balance is achieved by having all casting decisions made by a well-qualified team. To gird BEAT's high standards of professionalism, promote fairness, and avoid the possibility of favoritism, BEAT staff ensures the casting team includes two members who can serve as impartial parties throughout the casting process. The impartial parties are not part of the production's directing team and must be clearly free of any conflict of interest that could unconsciously gender unfair preferential treatment of any student on the audition list. 

2.      Provide feedback to inquiries about the audition. If a student wishes to receive feedback after an audition, the student or parent is welcome to email info@beatonline.org. A member of the casting team will respond with kind and constructive criticism regarding a student’s audition, and specific advice about where to most effectively direct efforts for improvement. This may take several days so please be patient with us.

3.
      Help describe what goes into casting a show. BEAT audition workshops explain the Casting process, which is very challenging and complicated due to the wide variety of variables that must be considered. Many key elements of a casting decision are simply out of a student’s control. However, we would like all students to learn which aspects they can influence by improving their skills. To help, our web site offers a page with TEN SINGER/ACTOR QUALITIES THAT INFLUENCE CASTING.

4.
      Encourage ongoing training. Finally, we urge students to continue their training through workshops, classes, private instruction, and other appropriate opportunities available in the community. BEAT encourages all students to pursue skill development in environments that do not require an audition because we believe it is much more productive and effective to work on one’s performance skills when the pressure of auditioning is not looming ahead. BEAT not only offers such classes but will also help students identify other sources of quality artistic development.

What BEAT will not do

1.     Reconsider a casting decision. Once a casting decision has been made, it is final. The casting team will not make changes to a cast list based on post-audition complaints.

2.  Discuss the rationale for the casting decision. The casting team will not discuss the reasons a specific casting decision was made.

3.  Allow the director to be distracted from teaching the workshop by someone dissatisfied with a casting decision or audition feedback. Students or parents who have a grievance must follow the instructions provided in the BEAT grievance policy.

4.
  Refund deposits or tuition. Dissatisfaction with a casting decision will not be entertained as an exception to the BEAT refund policy.
 

Thank you for auditioning for a BEAT workshop! 

Approved by the Board of Director 10/06/2014
Updated and Approved by the Board of Directors 2/10/2015

 


BEAT Payment and Refund Policy

Main Stage Productions

o   Tuition Cost:
Non Musical = $375
Musical = $395

o   Special Discounts (Only one can be taken)
Pay entire cost once accepted in cast = Save $40 for non-musical, $50 for musical
Two siblings in production = $40 for one actor

o   Deposit
Non refundable/Non transferable = $100
Deposits need to be received within five (5) days of being accepted in the cast.

o   Balance of Tuition
Balance of the tuition must be paid on or before the first day of rehearsal. If payments need to be spread over time a request must be communicated to Executive Administrator via email.

o   Refunds
If requested before auditions, all tuition paid minus the non refundable/non transferable $100.

If requested after auditions no money will be refunded.
Request for refunds must be communicated to Executive Administrator via email.

o   Exceptions
If there is a request for refund that is different from the above, a written request must be submitted to the board. A response will be given within 14 days.

Black Box Productions

o   Tuition Cost:
 $250

o   Special Discounts
Two siblings in production = $25 for one student

o   Deposit
Non refundable/Non transferable = $50
Deposits need to be received within five (5) days of being accepted in the cast.

o   Balance of Tuition
Balance of the tuition must be paid on or before the first day of rehearsal. If payments need to be spread over time a request must be communicated to Executive Administrator via email.

o   Refunds
If requested before auditions, all tuition paid minus the non refundable/non transferable $50.

If requested after auditions no money will be refunded.
Request for refunds must be communicated to Executive Administrator via email.

o   Exceptions
If there is a request for refund that is different from the above, a written request must be submitted to the board. A response will be given within 14 days.

 

Weekend Classes

o   Tuition Cost:
 $65

o   Special Discounts
None

o   Deposit
None

o   Balance of Tuition
Tuition must be paid on or before the first day of class.

o   Refunds
No class tuition is refundable but a credit towards another class will be arranged.

o   Exceptions
If there is a request for refund that is different from the above, a written request must be submitted to the board. A response will be given within 14 days.

BEAT The Heat Classes

o   Tuition Cost:
 $95

o   Special Discounts
None

o   Deposit
None

o   Balance of Tuition
Tuition must be paid on or before the first day of class.

o   Refunds
No class tuition is refundable but a credit towards another class will be arranged.

o   Exceptions
If there is a request for refund that is different from the above, a written request must be submitted to the board. A response will be given within 14 days.

 Approved by the Board of Director 06/02/2014


BEAT Grievance Policy

 ***ALL grievances will be treated with great discretion and confidence by all BEAT Board Members and staff.***

Grievance from BEAT Customer (including, but not limited to parent, student, volunteer or donor) -

-        Step One – Written explanation of grievance to be submitted to Executive Director.  “Written” can constitute a dated letter sent by mail, a dated letter delivered by hand or an email sent to the Executive Director – BEAT will retain copies of all correspondence regarding grievances.

-        Step Two – Executive Director will investigate the grievance and respond to the customer in writing within two weeks, or other time frame agreed upon by all parties.  At the Executive Director's discretion, the Board may be consulted.

-        Step Three – If the issue is not resolved in the first two steps, the customer may submit their grievance in writing to the Executive Committee of the Board.

-        Step Four – The Executive Committee will investigate the grievance and respond to the customer in writing within two weeks, or other time frame agreed upon by all parties.  At the discretion of the EC, the full Board may be consulted.

-        Step Five – The EC / Board decision is final.  Board will be advised of all grievances.

Grievance from BEAT Staff -

-        Step One – Written explanation of grievance to be submitted to Executive Director.

-        Step Two – Executive Director will investigate the grievance and respond to the staff member in writing within two weeks, or other time frame agreed upon by all parties.  At the Executive Director's discretion, the Board may be consulted.

-        Step Three – If the issue is not resolved in the first two steps, the staff member may submit their grievance in writing to the Executive Committee of the Board.

-        Step Four – The Executive Committee will investigate the grievance and respond to the staff member in writing within two weeks, or other time frame agreed upon by all parties.  At the discretion of the EC, the full Board may be consulted.

-        Step Five – The EC / Board decision is final.  Board will be advised of all grievances.

Grievance from BEAT customer or staff regarding Executive Director or Board Member -

-        Step One – Written explanation of grievance to be submitted Directly to full Board of Directors via Board President.

-        Step Two – The Board of Directors will investigate the grievance and respond to the customer or staff member in writing within two weeks, or other time frame agreed upon by all parties.  If a Board member is named in the grievance they may be consulted, but will not vote on any final decision.

-        Step Three – The Board of Director's decision is final. 

 Approved by the Board of Director 06/02/2014

BEAT Discipline Policy


Discipline used should be constructive, progressive, and at all times shall reflect the highest standard of values.  Corporal punishment is never permitted.  To provide a positive theatrical experience and ensure the safety of all participants, the following steps will be taken for children who exhibit unacceptable behavior:  

1.      Verbal warning by the Director and/or Assistant Director in a private and respectful manner. 

2.      Parent will be notified by phone by the Director or Assistant Director.

3.      Parent conference with Director and/or AD and the Artistic and/or Executive Director.  Plan will be developed to encourage acceptable behavior. 

4.      Parent will be asked to attend all remaining rehearsals and remain Backstage during performances to monitor their child’s behavior. 

5.      Dismissal from production.  

 Approved by the Board of Director 06/02/2014

BEAT Gift Acceptance Policy

BEAT solicits and accepts gifts that are consistent with its mission and that support its core programs, as well as special projects.  Acceptance of any contribution, gift or grant, is at the discretion of BEAT.  No gift will be accepted unless it can be used or expended consistently with the purpose and mission of BEAT.  

All prospective donors are encouraged to seek the assistance of personal legal and financial advisors in matters relating to their gifts, including the resulting tax and estate planning consequences.  BEAT will not provide any legal or financial advice or counsel regarding any gift made to BEAT. 

The following policies and guidelines govern acceptance of gifts made to BEAT for the benefit of any of its operations, programs or services. 

Gift Acceptance Committee – A Gift Acceptance Committee for BEAT will review acceptance of certain proposed gifts when necessary.  The committee will be comprised of a Board member, the Executive Director and the Director of Development.  The committee will refer decisions about gift acceptance to the Board of Directors at its discretion. 

BEAT will not accept gifts that -

            (a) under any reasonable set of circumstances would jeopardize the donor's financial security

            (b) would result in BEAT losing its status as an IRS 501(c)(3) not-for-profit organization

            (c) are too difficult or too expensive for BEAT to administer

            (d) would result in any unacceptable consequences for BEAT

            (e) are for purposes outside BEAT's mission 

Gifts Generally Accepted Without Review (including, but not limited to the following) -

-        Cash – Cash gifts are acceptable in any form, including by check, money order, credit card, gift cards or on-line.

-        Bequests – Donors are encouraged to make bequests to BEAT under their wills.  Acceptance of bequests may be reviewed by the Gift Acceptance Committee if they are other than cash. 

Gifts Accepted Subject to Prior Review (including, but not limited to the following)-

-        Tangible Personal Property – Gifts of tangible personal property whether or not directly related to BEAT’s mission will be reviewed by the Gift Acceptance Committee prior to acceptance.

-        Life Insurance – All gifts of completed Life Insurance where BEAT is named as both beneficiary and irrevocable owner of the insurance policy will need to be discussed with and reviewed by the Gift Acceptance Committee prior to acceptance.

-        Real Estate – All gifts of real estate are subject to review by the Gift Acceptance Committee prior to acceptance.  Review will include, but is not limited to, assessment of potential use for BEAT in pursuit of its mission, engagement of professional appraisal and site review, full title report and full environmental audit. 

-        In-Kind Gifts – Gifts of in-kind materials or services will be accepted at the discretion of BEAT subject to the review by the Gift Acceptance Committee when necessary.

-        Marketable Securities – All gifts of marketable securities (restricted or otherwise)  must be reviewed by the Gift Acceptance Committee prior to acceptance by BEAT.  Please note, it is our standard policy to promptly sell upon receipt all gifts of securities, unless otherwise determined by the Gift Acceptance Committee. 

Gifts Currently NOT Accepted by BEAT (including, but not limited to the following) -

-        Split Interest Gifts -

(a) Charitable Gift Annuities

(b) Gifts of remainder interest in a personal residence or farm

(c) Charitable Remainder Trusts

(d) Charitable Lead Trusts

(e) Pooled Income Funds 

Intent – BEAT will only accept gifts when we can honor compatibility between the intent of the donor and the organization's use of the gift. 

Legal Counsel – BEAT will seek the advice of legal counsel in matters relating to acceptance of gifts when appropriate, when recommended by the Gift Acceptance Committee or when desired by the Board of Directors. 

IRS Reporting – BEAT will provide acknowledgements to donors meeting IRS substantiation requirements for property received by the charity as a gift.  However, except for gifts of cash, no value shall be ascribed to any receipt or other form of substantiation of a gift received by BEAT. 

Anonymity – BEAT will respect the desire of any donor to remain anonymous.  With respect to anonymous gifts, BEAT will restrict information about the donor to only those staff members with a need to know. 

Third Parties – BEAT will not compensate, whether through commissions, finder's fees, or other means, any third party for directing a gift or a donor to BEAT. 

Annual Review – BEAT's Gift Acceptance Policy will be reviewed annually by the Gift Acceptance Committee and approved by the Board of Directors.

Approved by the Board of Director 06/02/2014
  


BEATonline.org Privacy Policy

BEAT is committed to providing a safe online experience. We collect no personally identifying information, unless you choose to provide us with that information. This statement of Privacy applies to the BEAT website and governs data collection and usage. By using the BEAT website, you consent to the data practices described in this statement.

Collection of Personal Information

If you visit our site to browse, read, watch videos or download, we automatically collect and store only the following information about you:

·         The IP address from which you access our Web site (an IP address serves two principal functions: host or network interface identification and location addressing.)

·         The type of browser and operating system used to access our site

·         The date and time you access our site

·         The pages you visit

·         and The Internet address of the Web site from which you accessed our site

This information is used to improve the functionality of the website—to learn about the number of visitors to our site and the types of technology our visitors use. We do not track or record information about individuals and their visits. We may compile and report aggregate statistics about our users — numbers, traffic patterns, and related site information — but these statistics will include no personally identifying information. BEAT is not responsible for privacy statements or other content on websites outside of BEAT, including those linked from BEAT’s website.

Use of Personal Information

If you identify yourself by submitting mailing list, donor or ticket request forms contained in the site, we use that information only to respond to your message and to help us provide you with the material you have requested or to send you a written acknowledgment of your donation as required by law, or to verify and/or mail purchases and/or to process your ticket order.

You have the option to contact us by phone or by email (info@beatonline.org) to request that we remove your name from our mailing and/or calling and/or trade list. If you opt to be taken off our mailing list, you will receive no mail from us, including publications or special notices. If you opt to be removed from our calling list, you will receive no calls from us except when a performance is canceled. We will not sell, trade or share a donor’s personal information with anyone else, nor send donor mailings on behalf of other organizations. If you are not a donor and you opt to be removed from our trade list, we will not provide your name to other arts organizations that might be making special offers or anyone else.

Use of Cookies

BEAT’s website uses "cookies" to help you personalize your online experience. A cookie is a text file that is placed on your hard disk by a web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.

The purpose of a cookie is to tell the web server that you have returned to a specific page.

You have the ability to accept or decline cookies. Most web browsers automatically accept cookies. Please be aware that some web pages may not work correctly if cookies are disabled. More information is available here: http://www.aboutcookies.org.

Changes to Statement

BEAT may occasionally update our Statement of Privacy to reflect customer feedback or changing technologies. BEAT encourages you to review this statement periodically.

Contact

BEAT welcomes comments and questions about or Statement of Privacy. If you believe BEAT has not adhered to this statement, please contact us at info@beatonline.org

Disclaimer

Under no circumstances shall BEAT, its employees or contractors be liable for any direct, indirect, incidental, special, punitive or consequential damages that may result in any way from your use or inability to use the information provided on this or any other web site supported or maintained by BEAT or from your reliance on or use of information, services or merchandise provided on or through the web site or that result from mistakes, errors, omissions, interruptions, defects, deletion of files, delays in operation or transmission or any failure of performance. If you are dissatisfied with the information provided on this web site, or with any of the practices of the BEAT in the operation of this web site, your sole and exclusive remedy is to discontinue using the web site.

Approved by the Board of Director 06/02/2014  

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